Privacy policy

Last updated 27 June 2023

  1. Introduction
    1.1 We are committed to safeguarding the privacy of Screen Moray website visitors and
    service users for all our products and services.
    1.2 This policy applies where we are acting as a data controller with respect to the
    personal data of Screen Moray website visitors, application users and service users; in other
    words, where we determine the purposes and means of the processing of that personal
    1.3 Screen Moray asks you to consent to our use of cookies by using our website and
    agreeing to this policy, you consent to our use of cookies in accordance with the terms of
    this policy and our cookie policy.
    1.4 In this policy, “we”, “us” and “our” refer to Screen Moray. For more information about us,
    see Section 12.
  2. How we use your personal data
    2.1 In this Section we have set out:
    (a) the general categories of personal data that we may process;
    (b) the purposes for which we may process personal data; and
    (c) the legal bases of the processing.
    2.2 We may process data about your use of our website and services “usage data”. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is consent.
    2.3 We may process information contained in any enquiry you submit to us regarding goods and/or services “enquiry data”. The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent.
    2.4 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters “notification data”. The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The
    legal basis for this processing is consent
    2.5 We may process information contained in or relating to any communication that you
    send to us “correspondence data”. The correspondence data may include the
    communication content and metadata associated with the communication. Our website will
    generate the metadata associated with communications made using the website contact
    forms. The correspondence data may be processed for the purposes of communicating with
    you and record-keeping. The legal basis for this processing is our legitimate interests,
    namely the proper administration of our website
    2.6 Please do not supply any other person’s personal data to us, unless we prompt you to
    do so.
  3. Providing your personal data to others
    3.1 We may disclose your “correspondence data” to a third party of customer
    relationship systems. The profile data collected may include your
    name, company address and company email.
    3.2 We may disclose your personal data where such disclosure is necessary for
    compliance with a legal obligation to which we are subject, or in order to protect your vital
    interests or the vital interests of another natural person. We may also disclose your personal
    data where such disclosure is necessary for the establishment, exercise or defence of legal
    claims, whether in court proceedings or in an administrative or out-of-court procedure.
    3.3 For our health systems “personal data” “profile data” “correspondence data” and
    “usage data” will be shared and stored within NHS Highland systems. For more information
    or to withdraw your data please contact the Interim data protection office: Marc Hindley, Moray Media CIC, 86 High Street, Forres IV36 1NX
  4. International transfers of your personal data
    4.1 You acknowledge that personal data that you submit for publication through our
    website or services may be available, via the internet, around the world. We cannot prevent
    the use (or misuse) of such personal data by others.
  5. Retaining and deleting personal data
    5.1 This Section sets out our data retention policies and procedures, which are designed
    to help ensure that we comply with our legal obligations in relation to the retention and
    deletion of personal data.
    5.2 Personal data that we process for any purpose or purposes shall not be kept for
    longer than is necessary for that purpose or those purposes.
    5.3 We will retain your personal data as follows:
    Where you have given us consent, we will retain your information until you advise us that you
    no longer wish to receive information (which you can do at any time) or until we determine
    there is no further requirement to process your information or provide you with information.
    Where we have a contract, we will retain your information until termination of that contract
    plus 6 months to allow us to close the contract effectively. You can ask us to remove your
    information earlier.
    Where there is a public task, we will hold that information for as long as necessary to
    execute that task.
    Where there is a necessary, legitimate interest we will retain and process your information
    for as long as necessary to safeguard our or a third party’s interests, accepting your
    individual rights may override this.
    5.4 Notwithstanding the other provisions of this Section, we may retain your personal
    data where such retention is necessary for compliance with a legal obligation to which we
    are subject, or in order to protect your vital interests or the vital interests of another natural
  6. Amendments
    6.1 We may update this policy from time to time by publishing a new version on our
    6.2 You should check this page occasionally to ensure you are happy with any changes
    to this policy.
    6.3 We may notify you of changes to this policy by email.
  7. Your rights
    7.1 You may instruct us to provide you with any personal information we hold about you;
    provision of such information will be subject to:
    (a) the payment of a fee (currently fixed at GBP 10); and
    (b) the supply of appropriate evidence of your identity (for this purpose, we will usually
    accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a
    utility bill showing your current address).
    7.2 We may withhold personal information that you request to the extent permitted by
    7.3 You may instruct us at any time not to process your personal information for
    marketing purposes.
    7.4 In practice, you will usually either expressly agree in advance to our use of your
    personal information for marketing purposes, or we will provide you with an opportunity to
    opt out of the use of your personal information for marketing purposes.
  8. About cookies
    8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent
    by a web server to a web browser and is stored by the browser. The identifier is then sent
    back to the server each time the browser requests a page from the server.
    8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie
    will be stored by a web browser and will remain valid until its set expiry date, unless deleted
    by the user before the expiry date; a session cookie, on the other hand, will expire at the end
    of the user session, when the web browser is closed.
    8.3 Cookies do not typically contain any information that personally identifies a user, but
    personal information that we store about you may be linked to the information stored in and
    obtained from cookies.
  9. Cookies that we use
    9.1 Screen Moray uses the following cookies on this website, for the following purposes:
    · Strictly necessary cookies
    · Performance cookies
    · Functionality cookies
  10. Cookies used by our service providers
    10.1 Our service providers use cookies and those cookies may be stored on your
    computer when you visit our website.
    10.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers
    information about website use by means of cookies. The information gathered relating to
    our website is used to create reports about the use of our website. Google’s privacy policy is
    available at: Information on the relevant cookies
    can be found here:
  11. Managing cookies
    11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The
    methods for doing so vary from browser to browser, and from version to version. You can
    however obtain up-to-date information about blocking and deleting cookies via these links: (Chrome);
    (Firefox); (Opera);
    -cookies (Internet Explorer); (Safari); and (Edge).
    11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
    11.3 If you block cookies, you will not be able to use all the features on our website.
  12. Our details
    12.1 This website is owned and operated by Moray Media CIC t/a Screen Moray.
    12.2 We are registered in Scotland under registration number SC661634, and our
    registered office is at 5 South Charlotte Street, Edinburgh EH2 4AN.
    12.3 You can contact us:
    (b) by telephone, on the contact number published on our website
    (d) by email, using the email address published on our website
  13. Data protection officer
    Our data protection officer contact details are:
    Marc Hindley